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The Entry Process - Enter the Boat

The first step is to complete the online Application to Entry form and pay the $50 application fee. 

The form will ask for basic contact details, which categories you wish to enter, your EPIRB numbers and communication choices, the number of crew you intend to take, a photo of the boat and your boat dimensions. If you have raced with QCYC before, the boat dimensions are pre-populated for you and all you have to do is check them.

Enter the Boat


The Entry Process - Nominate the Crew

Next up is the task of nominating your crew. All you need for this step is the crew members name and email address. Simply fill this information into the appropriate online form as many times as you need. We will then send the crew member an email with a link to provide us their full information at a later step.


The Entry Process - Supporting Documentation

We STONGLY recommend you read the 'Simple Guide to Entering the Race' for information on all these documents.

Declaration of Stability - online form

Modified. S.R. Category 3 uprated Equipment Audit Form - download for offline completion

PHRF/Cruising Eligibility Declaration - online form

HF Radio Installation Inspection Form - download for offline completion

Satellite Phone Declaration - online form

VHF Radio Insallation Inspection Form - download for offline completion

Verification of Qualifying Race or Passage - online form

Gladstone Marina Mooring Application - download for offline completion

Juvenile Consent  - online form to be completed by Parent/Guardian

Conditions of Entry  - online form to be completed by Owner

Livestream Information - online form



The Entry Process - Crew Details

Each crew member does this part themselves. The crew member will have received an email from when they were nominated in Step Two. In this email is a link to an online form which they need to complete. If they have raced in the Brisbane to Gladstone Yacht Race in 2017 or 2018 most of their information will be pre-populated so all they need to do is check it. The information required by the form is:

·      Basic Contact Information

·      Australian Sailing Number

·      PLB Hex ID– if you are hiring this for them, they can just put ‘Hired’ in this section and you will need to supply us the details when the hire company sends them to you.

·      Australian Sailing Safety and Sea Survival Course– we need the date of the course and some sort of proof which can be uploaded to the form. 

·      First Aid Certificate -we need the expiry date (for the whole course, not just the CPR element) and some sort of proof which can be uploaded to the form.

·      Marine Radio Operators Qualification - we need the license number and some sort of proof which can be uploaded to the form.

·      A list of Sailing Experience

·      Next of Kin details – obviously someone’s Next of Kin cannot be on the boat (or any other boat)

At the end of the form, the crew member signs their disclaimer.

Note: the link to this form in you email is personalised to you. Use the link in your email as a preference.


The Entry Process - Pay Entry Fees

Entry fees can be paid via Visa or Mastercard credit card or via direct deposit. Financial members of QCYC receive a 10% discount on entry fees (excludes Crew Member Fee)

A 1% surcharge will be applied when using any credit card for an amount in excess of $200. 

Pay your race fees by Direct Debit :

Bank Account Name: Queensland Cruising Yacht Club Inc.
Bank Account Number: 79-453-9939
BSB: 084 365
Reference: Boat Name


Dates & Fees




Entry closes

31st March

Documents to be submitted

10th April

IRC and ORCi certificates required

17th April

Race Briefing

17th April

Race start

19th April


Application for Entry $50

Entry Fee for yachts (includes one category only)


Fee per crew member


Additional handicap category/division entry fee for each additional category/division


Late documentation fee per document to a maximum of $150     


A 1% surchage will be applied on credit card transactions over $200.

QCYC financial members receive 10% discount on excluding Crew Member Fee



Race Documents and Entry



Organised and Hosted by


The Official website of the Brisbane to Gladstone Yacht Race.

Website highlights

22 Apr 2019 - 09:24
15 Apr 2019 - 11:47



Get in touch

Race Director Queensland Cruising Yacht Club PO Box 399 Sandgate QLD 4710 Phone: 07 3269 4588 Fax: 07 3269 0818